What Are The 3 Components of Property Management?

Components of Property Management

Welcome to the Topic “What Are The 3 Components of Property Management?”

Investing in real estate is a great way to build wealth and protect your savings since rental income is usually predictable. There are many responsibilities and decisions that fall on the shoulders of the owner of a substantial real estate asset, whether it’s a home or a business.

Hiring a group of experienced property managers may help you get the most out of your real estate holdings.

Many seasoned property investors will tell you that the best way to assist your efforts to create wealth via your property portfolio is to partner with a management business that offers a mix of location-specific knowledge and a client-focused approach to property management.

Whether you want to manage your home on your own or hire a reputable property management company will depend on your familiarity with the tasks involved. Finding reliable renters, increasing revenue, and maintaining the property’s quality are all part of property management. Controlling the budget for repairs and other upkeep needs is part of this responsibility.

Once you have a firm idea of the responsibilities of a property manager, you will be more equipped to make sound hiring choices. Without a sure, you’ll save yourself a lot of time and energy, not to mention the money, by doing this.

If you choose to handle the management of your rental property on your own, at least you’ll have this checklist to guide you.

What Is Property Management? 

Property management is the daily supervision of commercial, industrial or residential real estate by a third-party professional. Property management may also refer to facility management. In most cases, the day-to-day repairs, continuous maintenance, and upkeep, as well as the safety and protection of the premises, fall within the purview of the property manager.

Read More: Property Management: 10 Things to Know

They often work for the owners of investment properties including apartment and condominium complexes, private home communities, shopping malls, and industrial parks. Other common types of assets they deal with include retail centers, industrial parks, and shopping centers.

Their primary responsibilities are to handle the mundane chores that are given to them by the property owners, as well as to protect the value of the properties that they manage while simultaneously producing money from such properties.

What Are the Most Common Property Manager Responsibilities?

Rental rates are set and collected by property managers, along with other duties such as overseeing maintenance requests, filling vacant units, and sometimes even setting the property’s financial budget.

Owners of real estate who either don’t live in close vicinity to their properties or just don’t want to deal with the day-to-day maintenance issues that arise often delegate this responsibility to property managers.

Components of Property Management

The services that are outlined in your property management contract will serve as the basis for determining the services that will be carried out on your behalf by your property manager.

The duties and obligations of a property manager involve a wide range of tasks and responsibilities, including the marketing of your property, the screening of potential tenants, and the management of your rental revenue and maintenance expenses.

Check out: 10 Responsibilities of a Property Manager

Employing a property manager allows you to delegate the management of your investment property to a qualified professional. It’s the most frequent strategy that owners of investment properties use to lower their exposure to risk, boost their earnings, and minimize the amount of time they have to spend managing their properties.

The 3 Components of Property Management

When deciding which building to call home, one of the most significant considerations for tenants is the existence of a community. A feeling of community is the driving force behind five of the top 10 facilities that have been installed or renovated in apartment complexes since 2014, according to a research published by the National Apartment Association and titled “Adding Value in the Age of Amenities Wars.”

The communal atmosphere of apartment living, which often consists of amenities such as clubhouses, common places for socializing, exercise facilities, and business centers, is a major selling point.

Property managers are faced with the never-ending pressure to “Keep up with the Joneses” in terms of providing the most recent and cutting-edge conveniences for our tenants. To the extent that it has become a key concern, determining how to creatively “add” space in order to create place for new amenities while upgrading existing structures requires careful consideration.

No matter how wonderful the facilities are, however, if the building doesn’t have a heart and soul that speaks to the tenants, it won’t matter how many there are. This is because comprehensive amenities are believed to be fundamental needs for renters in today’s market.

Keep these three guidelines in mind at all times for optimal property management: communication, connection, and comradery. Each of these may help promote a feeling of community.


Residents now have the option to contact with property management at any time that is convenient for them thanks to communication technologies. Paying rent, picking up packages, and submitting maintenance requests no longer need trips to the office.

There is a plethora of applications available nowadays that can perform these responsibilities. Residents may feel at ease knowing they can reach the community manager through phone, text, or email at any time that is most convenient for them.

This results in happy inhabitants who have the assurance that their requirements are being taken into consideration and fulfilled by the building.

These communication tactics contribute to the creation of a less stressful living environment for residents, which is the primary objective of property managers.

However, as a result of technological advancements, face-to-face encounters have become less common, which presents a problem for community managers who are tasked with cultivating connections not just with residents but also among themselves.


Establishing solid relationships with current and former tenants is essential to the profitability of any property. It is a property manager’s responsibility to ensure that tenants have an experience that is more emotional than transactional while renting a home. The use of technology to complete such a significant portion of the management responsibilities results in an increase in the amount of time available to community managers for one-on-one interaction with residents. This is the good news.


Throughout the course of history, best practices in property management have often followed closely behind the hospitality sector in terms of trends in management. Consider the most recent hotel that you stayed at. The majority of the time, visitors check in at a kiosk with the aid of staff members who are probably milling around in the lobby.

Community managers have the same opportunities to interact with residents that other members of the community have if they venture out from “behind the desk.” They are welcome to unwind or get some work done in the shared communal areas, or they may even gather together in the fitness facility.

Property managers are entrusted with getting to know the people of their buildings and making sure that those residents are happy with the lifestyle that the property provides. However, in order to accomplish this goal, property managers need to be aware of the preferences of the tenants. This leads to the third and last best practice in property management, which is comradery.


As mentioned earlier, one of the most important aspects of developing a sense of community is gaining an understanding of the things that residents find interesting. Community managers are able to design activities and celebrations that people want to attend when they have a firm understanding of what makes locals tick.

Hosting activities that get residents out of their apartments and interacting with one another, whether it be fitness classes, cooking classes, or sports viewing parties, leads to the development of a stronger community and stronger friendships among the residents.

If residents have opportunities to participate in meaningful social activities on a consistent basis, they will be able to meet and form relationships with people who share their interests. In addition to fostering the feeling of community that residents want (and seek when deciding where to live), events also provide community managers with casual chances to get to know people on a more personal level. This is because events bring together a diverse group of people.

There is no way to predict with certainty which events, technologies, or even services will be most well received by inhabitants. Because of this, it is essential for management to make getting to know the residents, the city, and the neighborhood that surrounds the property a priority.

The establishment of a robust and active community that extends beyond the confines of the building can be accomplished by following best practices in communication, connection, and camaraderie. This will result in an increase in the number of new people who are interested in moving into the building.

Looking for a Great Property Management Company? We Can Help!

At Philadelphia Property Management, we pride ourselves on top-of-the-line, full-service property management in and around Philadelphia. With communication, connection, and comradery as our key priorities, working with us gives you the peace of mind you’ve been looking for.

Have any questions regarding the topic “What Are The 3 Components of Property Management?” feel free to comment below.

Also Read: Top 7 Reasons Why You Need a Property Management Company


Joe White

Joe White is a Philadelphia Property Manager and Real Estate Broker. He is the owner of Grow Property Management and has been involved in the management, sales and purchases of Philadelphia area rental investment properties since 2008. He is an author and works as a real estate investment consultant and construction manager.

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