Effective rent collection

Effective rent collection

Welcome to the Topic “Effective rent collection

Rent collection on schedule is a crucial aspect of managing your rental property properly. Some tenants don’t require any encouragement because they are accountable for making prompt payments. Regrettably, other tenants skip payments entirely or pay late. It is one of the most uncomfortable and difficult circumstances for a landlord to deal with.

However, there are several excellent strategies for effectively collecting rent. You will learn important methods for collecting rent from this post, allowing you to stop worrying about hunting down unpaid bills. Furthermore, by avoiding the need to find new tenants or take the situation to court, you will save time and effort.

Rent Collection

Having rental properties costs money. Almost every transaction related to rental property ownership is categorized as an expense. You’ll see that most of the transactions are debits from your account if you look at the bank statements connected to your property.

This comprises the cost of the mortgage, the property taxes, the insurance, the upkeep and repairs, the utility bills, and the upgrades and renovations. The only reliable source of credit for a property is rent payments.

Your financial situation could swiftly deteriorate in the absence of a productive rent collection mechanism. To maintain the cash flow from the property moving in the right direction, you must make these payments on schedule and in full. You need a plan for this to happen.

Tenant Screening

Don’t be deceived by the appearance that tenant screening has nothing to do with collecting rent. It’s one of the first and most crucial actions you can do to ensure prompt payment.

The moment has come to establish a thorough tenant screening procedure if you don’t already have one. Additionally, during the screening process, delve far deeper into a potential renter’s financial stability as opposed to simply asking the same standard questions that most landlords do. 

Effective rent collection

To put it another way, obtain as much legal information as you can to confirm that a prospective tenant will be able to afford the rent payment each month.

The simplest method to determine whether a tenant can afford rent is to divide their annual income by 40. The tenant can afford the rent if the sum is higher than the monthly rent you are charging at the rental property.

You might be thinking about what rent collecting has to do with tenant screening. Pretty much everything. You reduce the chance that a renter won’t be able to make payments on time due to financial difficulties by thoroughly screening prospective tenants up front and assuring fair affordability.

Automated Software

Over recent years, rent collection software has gained a lot of popularity. Both landlords and tenants find it to be favorable for a plethora of reasons.

Real-time payments from anywhere are one of the main benefits of using rent collection software. Therefore, there is no time lag between the tenant’s payment and the time it appears in your account. Online rent payments are immediate, as opposed to mailing a rent check, which may take a few days to arrive and a few more days to clear.

Using software also makes it simple to handle all the ancillary parts of collecting rent, such as calculating late fees, reminding tenants to pay, and so forth.

Give Incentives

Tenants occasionally need a little extra encouragement to make timely payments. Offering rewards and penalties is one method to do this. An incentive that is sometimes provided is a discount for paying the entire rent amount before the due date.

Reverse motivation can occasionally be more effective. In other words, it is possible to impose consequences for late rent payments. Make sure to include any penalties in the leasing agreement if you do have them. Additionally, you must abide by the legal restrictions imposed by your state’s rental legislation.

Hire a Property Manager

Although we’ll include many recommendations and best practices in this manual, you don’t actually need to follow any of them. Hiring a property manager to conduct rent collection (and other responsibilities) on their behalf is a common way for landlords to get around all of this.

Companies that manage properties for landlords and investors are experts at keeping an eye on and taking care of their properties as if they were their own. Tenant selection, scheduling maintenance and repairs, accounting, and yes, rent collecting, may all fall under this category. 

Also Read: Challenges for property managers

Additionally, depending on the property manager you choose, they may be able to completely eliminate any risk related to receiving payment.

Remind Them

Ahead of rent due dates, make sure you’re engaging with your tenants frequently and clearly. Never rely on them to remember things on their own.

Reminders have the advantage of being very simple to automate. Utilizing built-in functionality with a rent collection software or service is the simplest choice. Reminders are still useful even if you manually collect rent.

Keep a template in your phone’s notepad to make things simpler, and set a reminder for three days before rent is due. Copy and paste the template into an SMS and send it to every tenant when this reminder goes off.

Remind Them

Don’t use Mail

It is possible to send a check for rent in the mail. However, in today’s society, it is strongly discouraged. Although the United States Postal Service (USPS) has always been quite unreliable, this is especially true today. 

Although there are numerous better ways, you can certainly collect rent by letter if you’d like to. If at all possible, stay away from this approach. The tenant must keep in mind when the rent is due. 

Manual Collection

Never undervalue the effectiveness of a personal visit to remind a tenant to pay their rent. Although it is against the law to enter a property without permission, there is nothing stopping you from knocking on the door.

Although an in-person check-in takes time, it is also quite efficient. Making these check-ins feel kind and welcoming rather than formal and demanding is crucial.

Philadelphia Property Management Service

Rent collecting work could be better handled on your behalf by a property management business like Philadelphia Property Management Solutions. For finding the best Philadelphia Property Managers, it is important to look towards an effective Rental Management Company.

Have any questions regarding the topic Effective rent collection feel free to comment below.

Also Read: Guide to finding Rental properties


Joe White

Joe White is a Philadelphia Property Manager and Real Estate Broker. He is the owner of Grow Property Management and has been involved in the management, sales and purchases of Philadelphia area rental investment properties since 2008. He is an author and works as a real estate investment consultant and construction manager.

View all posts by Joe White